I read this post by Mike Kotsis this morning, and having experienced dreadful meeting both as a leader and participant, I felt this would be a good read for everyone. I’m sure all of you have experienced painful company meeting at one time or another, or, unfortunately, all the time.
“5 Points That Make a Huge Difference in Running Effective Meetings
1) Same Agenda. Use the same agenda each week. [...] It saves time because you won’t need to create a new agenda each week.
2) Same day. Pick a day of the week, and stick to it. If someone is on vacation, the meeting must still go on—don’t change it!
3) Same time. Set your meeting as a recurring appointment in your calendar as well as the rest of your team’s. If your meeting is 9:00-10:30 a.m. every Monday, make sure it’s blocked out on everyone’s calendar every Monday, forever. Plan everything else around this meeting time and treat it with the highest level of importance. Plan [student] meetings around this time block.
4) Start on time. You’re paying your team to be there—eliminate frustrations, wasted time, and wasted money from people waiting around for the meeting to begin. [...] subscribe to Vince Lombardi’s rule: “Early is on time, on time is late.” Plan to arrive at least five minutes early every week for your meetings.
5) End on time. There is nothing more frustrating than a meeting that never ends. By not ending on time, you’re creating a domino effect for everyone else in the room, potentially throwing off their entire day. Protect your team’s time and give them confidence that they can plan activities right after your stated end time.”
Put these points into action, and you’ll be amazed at how productive will be your meetings.